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Google continues to improve Google Docs and the Google Workspace platform! In one of the newer updates, they have added the ability to do Smart Chips that add drop down menus to documents. While this is usually useful in project management, and if you have the students working on complex projects you could introduce these items, but you can also create standardized test like questions where students have to select the proper response.  To set this up, open up your Google Doc and then type a quick reading passage or text set for the students to review. Once you have that, figure out what words you want to remove from the text. Highlight the words and then high the @ sign on your keyboard. Then, create a new drop down list.  Next, add the words that you want to the drop down list. Don't forget to add a blank option first so as to provide the students with a blank. You must add a space or five to create the drop down option. Change the color to allow for easy, quick visual cues as you

Google Docs has recently added the Smart Chips to allow for more functionality in a document, allowing you to tag other people, pull templates, and have a document in a more collaborative environment. Now, Google has added the ability to draft an email in Google Docs and easily transfer this to Gmail for sending.  This update is extremely useful if you have an important email to send and you don't want to accidentally send it prior to it being done, you have an email to send as a team and you want everyone to have the ability to craft and have their say, or you have a list of running items that need to be included in the email over the course of time. Once you are ready to send it, click the Blue Gmail Logo and it will open in your Gmail. Once it is open, you only have to click send! No more accidentally sent too early emails! 

  Google Docs recently got an update that allows you to add a quick summary to longer documents that are in Google Docs format. Using Artificial Intelligence to scan and read the document and prepare a short summary of the document. If you are looking at it, and disagree, you can set your own! This is a cool feature. As students are writing an essay or paper, this tool can inform them if they are on topic and have written a comprehensive and understandable paper. If the summary is not their position, they might want to start over. From a staff standpoint, this is great to make sure that items match our intent and purpose as we prepare to share findings, data, and more!  To create, simply like the little icon in the corner and select summary. 

  Google Docs has recently launched a new feature that is perfect for a world in which our students are not printing! The Pageless Feature allows for larger photos, graphs, and tables without worrying about page constraints, as well as being able to move seamlessly through a document.  Applicable features in the classroom would be looking at large sets of data, large images, and formatting in tables without worrying about page breaks and how things might get messed up. In order to add it to your Google Document, you can use the GIF below to navigate to the Page Setup Menu and then select pageless. 

In our last post, we introduced the idea of adding a - between the t and the u in YouTube.  This got me to thinking about a few other cool URL tricks that I thought I would share.  If you or your students need to quickly create a new document, presentation, or spreadsheet, you can use this trick. Simply type in docs.new, slides.new, or sheets.new into your browsers URL bar, and you will be taken blank document ready for you to create! Try it out!  This can be useful when a thought comes to mind, or your class takes a turn for something amazing. I know that while I was in the classroom, we would take a turn for something and then have to get something to take some notes. 

As a former Project Based Learning teacher, I would routinely have students draft proposals, work on driving questions, and push the boundaries of what we were trying to accomplish in our project. Even without a project based learning approach, there is a lot that can be accomplished with the approval feature.  For instance, you could approve and review paragraph by paragraph as students work. You could approve hypothesis statements prior to starting a science experiment. You could approve a logo design for a project. You could approve student dress up days or positive behavior interventions and support awards. There are many things that can be done. In addition, it can be used for a help function as students work through complex activities.  Below is a short video of how the process works. I asked myself to approve something, which adds a little extra, but you can see some of the options and features on how this new tool works!  If you have additional questions about this feature, be

Google Docs recently just added the ability to add a watermark, or an image behind the text of the document, to their already widely popular online word processor. A watermark can be useful for adding context to a series of documents, marking the specific order students are to work in, helping with branding, or, my personal favorite, creating “highly classified” documents for a social studies class simulation.  Check out how to do this in the video below! 

Google Docs recently launched a new feature that makes collaboration amazingly simple. With this launch, Google Docs now allows users to type the @ sign and it will open up a world of possibilities.  Previously, the @ sign in the comments would allow you to signal and notify a person of a potential action item, but now, if you type @ in the document, you will get a list.  The first thing is a suggestion of people to tag. For instance, if you need someone else or are meeting about someone, you could tag them in this document.  Next, you have the options for Building Blocks. This is currently limited to meeting notes, but it allows for an easily created template for tracking notes in a meeting. The next option is to tag a file. If you have a meeting about a specific test, standard, or are building a newsletter, you can tag that document using an @ sign in the meeting agenda, providing all users with quick access to it.  The @ sign also allows you to save time by replacing a lot of the “i

Google Docs and Slides offer lots of opportunities for you to connect with students. In this post, we want to highlight some ideas to help with distance learning using Docs and Slides .